Restrict Accessing of Unwanted Email Addresses – GMO Sign Help Center

(It is an optional feature, available only on professional’s demand)
Organizations can limit sending of signature requests to the email domain, which they consider to be suspicious. Use ‘Email domain restriction’ feature of GMO Sign to allow sending of workflow requests on those email address that are not against the security policies of organizations.

Highlights :

Send workflow request to specified email domains only.
Email domain restrictions is applicable for signers, approvers, and receivers.
Restriction applies to signer change, signature re-request, bulk send workflow.
At organizational level, up to 100 email domains can be registered.

Steps to Set Email Domain in GMO Sign Admin Profile

(Only Power User, Administrator, and Administrator+Signer user role can define this setting)

1. Login to GMO Sign account and go to Admin Panel >> Sign Request >> Email Domain Restrictions.
2. Enter an allowed email domain in the respective textbox and put a comment associated with it. It is optional to enter comment along with email domain.
3. Click on Add button to register the entered text in list of email domain. (Video Preview)

4. Once the email domain appears in the list of allowed domains, your GMO Sign account users would be able to send workflow requests on the specified domains only.

Note – Ensure that you remove @ while mentioning the email domain in the related text field.

How does GMO Sign response in case unregistered email domain is entered?

During the workflow request creation, GMO Sign throws an error message in case sender enters an email domain, which is not registered in the list of allowed email domains.

During Normal Workflow Request

Important Points :

The settings would be reflected only when email domains are registered in the list.
The setting gets reflected for all GMO Sign users who lies under the hierarchy of respective administrative account.
Even for documents beings sent before the restriction, the restriction would be applied when changing the signer / re-requesting the signature.